Job Location: Culver City, CA
The Analyst, People & Organization (P&O) Operations position will be responsible for the operational and analytical support for Employment Records, Imageworks Contracts, Compliance, and P&O Budget Administration. This position will also support the team to ensure smooth and seamless operations, and that the highest level of client support, efficiency, and compliance are delivered to achieve operational excellence.
Employment Records
- Support Operations management and various Company departments (Legal, information governance, etc.) on the production, retention, and disposition of employee and company-related documents
- Generate reports and perform audits of various types of data to ensure accuracy, consistency, efficiency
- Ensure relevant data privacy requirements are met and participate in various audits and initiatives
- Provide project support on record digitization and vendor integrations
- Maintain digital personnel files for US employees
Employment Contracts – Imageworks
- Prepare employment contracts for Imageworks (Vancouver) and coordinate tracking and execution processes with Vancouver P&O team
- Manage all contract life-cycle transactions (e.g. amendments, indefinite notices and salary changes) by acting as a liaison between P&O Vancouver team, Payroll and Operations Data & Process Integrity Team
- At direction of Operations Director, participate in discussions with stakeholders to better operationalize and automate various processes
- Liaise with P&O IT Dept to create and distribute standard and ad-hoc reports related to contract activities using Workday and Access database.
- Perform regular and quarterly data audits of global contract population
- Manage Contract E-Library for P&O internal use and reference
- Provide backup support for non-Imageworks contract management
Compliance & P&O Budget Administration
- Maintain studio compliance postings at the direction of Director Operations and the Legal & Risk Management Dept
- Partner with Facility Dept to update and or install new Compliance boards where applicable
- Process and track departmental invoices and other budget related support
- Liaise with Accounts Payable and other Finance Depts to assist with monthly reconciliation
- Support budget managers on annual P&O budget planning process
- Document and maintain procedures manual and guides for managing budget activity
- Lead team member supporting project management of P&O’s Robotic Process Assistance (RPA) initiative
- Other projects and duties as assigned
Qualifications
- Bachelor’s degree in Human Resources or related discipline preferred
- Minimum of 2-3 years of experience in human resources, legal, finance, or other business administration or office environment required
- Required computer proficiency skills in MS Office applications (Word, PowerPoint, Excel). Proficiency in Access and database development a plus
- Excellent communication skills, both oral and written
- Proven track record of excellent follow-through on assignments, demonstrated commitment to getting tasks accomplished with minimal supervision
- Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
- As part of our commitment to health and safety, all U.S. non-union and O.P.E.I.U. Local 174 applicants and employees must submit proof of vaccination against COVID-19 or request and obtain approval of a reasonable accommodation based on disability or a sincerely held religious belief, practice or observance. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.
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