Job Location: Tacoma, WA
Job Summary
Are you an expert in fiscal budget management, forecasting income expenditures, and data analysis? Are you looking to use your expert level skills to work with Program Managers on budget and contract management, and program performance? If this sounds like the position for you, we invite you to join our Communicable Disease Division as a Business Analyst. This is an Appointive, Full-time (1.0 FTE) position.
Some of what you’ll do:
- Use expert budgeting skills and technology to track complex and large budgets with a variety of income sources, all of which have different fiscal requirements.
- Provide expertise in budget analysis by utilizing software such as Microsoft Excel & Analytics, Power BI, SQL.
- Use expert analytic skills to analyze and design budget reports and communicate the information to Division directors, Program managers and Project leads.
- Forecast income and expenditures of large complex budgets.
- Develop and present monthly project performance reports to leads and managers.
- Develop fiscal scenarios in response to detailed questions, organize findings, develop preliminary recommendations, and prepare reports as needed.
- Manage, monitor, and enforce business processes for programs within the policies, guidelines, and regulations established by the department and other governing or regulatory agencies. These business process include but are not limited to contracting, billing, purchasing, staff recruitment, reimbursement, travel, training, and technology purchase.
- Monitor and manage grant and contract burn rates and expenditures.
- Work with managers and senior program staff to coordinate personnel-related activities.
- Use analytical methods used to review budgets and explain budgeted vs actuals to senior level management.
- Serve as Division liaison with Human Resources to address recruitment, classification or compensation issues.
- As part of a team, work with Division management and Program Managers to develop, track and modify program budgets for salary, benefits, maintenance and operational expenses, and capital improvements. Support program staff in increasing financial oversight skills for their programs.
- Independently research and analyze a wide range of financial and business data. Prepare verbal, written, and graphic reports that describe a financial picture to audiences with a wide range of financial experience.
- Ensure the accuracy of transactions, identify errors, and make corrections. Verify that appropriate accounting procedures are utilized and the results will withstand an audit.
- Maintain detailed records and statistics associated with the program(s) grants and contracts; and conduct research into general and specific problem areas, organize findings, develop preliminary recommendations, and prepare reports as needed.
- Develop systems and coordinate with payers to increase billing revenue.
Click here for a detailed Classification Specification. *See Management Analyst*
What you bring to the table
- Demonstrates proficient use of available technologies: Power BI, Analytics, Excel, SQL, SharePoint, MS Office Suite including Teams etc.
- Displays respect for cultural differences; develops and promotes a diverse and inclusive workforce; leads effectively while valuing differences.
- Identifies, analyzes and develops recommendations to resolve problems of effectiveness and efficiency of program operations. Recognizes and defines problems; analyzes relevant information; encourages innovative solutions and develops plan to solve problems.
- Persuades others and builds consensus through a process of give and take; gains cooperation from others to obtain information and accomplish goals; facilitates win/win situations.
- Helps others to fulfill their potential by providing advice, encouragement, and the necessary resources based on knowledge and experience
- Focuses efforts on discovering and meeting the needs and expectations of the customer. Establishes and maintains effective working relationships with staff, community, and other government personnel to provide quality seamless customer service.
- Communicates clearly and convincingly to individuals and groups, both orally and in writing; listens effectively; clarifies information as needed; asks questions designed to deepen understanding; reads or scans written materials to discern key facts.
- Makes clear and effective oral presentations to individuals and groups; utilizes effective presentation skills supported by appropriate visual aids; Develops and/or translates complex professional information into understandable messages and talking points for technical and nontechnical audiences.
- Builds strong alliances and attempts to find common ground with a wide range of stakeholders; engages in cross-functional activities and collaborates across boundaries
- Understands and keeps current on trends and developments in area of specialty.
- Formulates objectives and priorities and implements plans consistent with long-term interests of the organization; capitalizes on opportunities and manages risks.
- Plans the work realistically; manages, organizes and monitors resources to deliver the product or services and is accountable to program or project expectations
- Facilitates meetings to achieve desired outcomes; employs techniques to ensure that meetings remain focused, enabling the team to accomplish objectives in a timely manner.
- Displays high standards of conduct and understands the impact of violating these standards on the organization, self and others.
Job Specific Technical Skills:
- Knowledge of business operations, principles and practices.
- Knowledge of public administration.
- Knowledge and understanding of records management principles.
- Knowledge of and ability to understand classification schemes or retention schedules.
- Skill in analyzing, compiling, and assessing fiscal and program data.
- Skill in preparing narrative, statistical and graphical reports and correspondence.
- Skill and ability to use complex financial software to track and analyze all aspects of the business environment, understanding operational characteristics of a variety of computer and network systems, application architecture, software peripheral equipment, including enterprise-wide system applications, and electronic content management tools.
- Skill in interpreting and explaining private, local, state and federal funding policies and regulations.
- Skill with applying project management techniques and principles.
- Ability to utilize basic research principles and practices to formulate recommendations.
- Ability to implement IT solutions.
Who should apply
A Bachelor’s degree in business administration, public administration, computer science or related field; And three years of experience with fiscal management, researching and analyzing policies, laws, rules or regulations, records and data management and reporting, policy development and/or business process analysis; OR, the equivalent combination of relevant education, training and experience that demonstrates the knowledge, skills and abilities to perform the essential functions of the job.
- Ability to successfully pass a background investigation.
Working Conditions & Physical Requirements
Work Setting
- Work is performed almost exclusively indoors in an office environment. Exposure to hazards is limited to those commonly found in government office environments.
- Your office will be set up to provide personal safety, including social distancing, screening, sanitation, disinfection, and masks.
- This is an exempt position, which will require occasionally working beyond the normally scheduled workweek.
Tools and Equipment
- Duties require the use of standard office furniture and equipment (e.g., desk, filing cabinet, computer, printer, telephone, fax machine, copy machine, etc.)
Travel
- Some travel is required, and is typically local or regional, to meet with clients, conduct business, or attend or provide training.
When public health responds to an emergency you may be assigned duties that are outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the Department.
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