Job Location: Linthicum, MD
General Summary
The Contract Analyst is responsible for Contract Management (post sourcing), ongoing maintenance, preparing the notifications of contract milestones, and end of term notifications. Under supervision from Sr. Manager Data Integrity, the Contract Analyst will be responsible for contract submission review, n preparation for contract repository. The Contract Analyst will be working with Sr, Contract Analyst and UMMS Contract Managers. The Contract Analyst role requires proficient knowledge of the INFOR Contract Management module, Microsoft Excel, PowerPoint and Access, the individual in this position is responsible for maintaining the integrity, consistency and availability of decision support tools. Range of activities, including, but not limited to, Infor contract load, data analytics, contract milestone maintenance, preparation for renewal and termination notices and audit contract for accuracy.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
- Perform contract review to ensure completeness in accordance with defined Contract Repository Checklist. Notify UMMS Sr. Contract Analyst, of any and all discrepancies on contract submissions.
- Will provide the timely load of contracts into the UMMS Infor Contract Repository and related Infor Item Master, including evidence of contracts, legal documents, compliance documents, cyber security and proper signature. Consistent and supported by Contract Cover Sheet.
- Perform Quality Control on submitted contract load including header, contract lines, item master, vendor master
- Ensure that reported contracting status are current. Utilize databases, queries and reports to meet the strategic business requirements of UMMS.
- Responsible for monitoring expiring contracts as assigned. Delivering notification to contract owners and management, maintain deadlines on deliverables.
- Maintain appropriate documentation and approvals on record within Infor Contract Management. Ensure data and information integrity is maintained throughout the contract life cycle by utilizing various control reports.
- Identify and report to Sr. Contract Analyst on non-compliant contracts at the System and local level.
- Utilize reports and dashboards in Tableau for reporting processes.
- The Contract Analyst, Supply Operations will engage GPO (Vizient), UMMS Vendor Management, UMMS CQVA, UMMS Contract Management, owners of record at System and local level on required notifications and timely actions.
- Generate contract compliance metrics and participate with UMMS Corporate contract, Clinical Quality Value Analysis, and the facilities in the management of compliance.
- Communicate contract renewals to other functional teams within UMMS. Coordinate the rollout of agreements with the Corporate Contract Management Team and Vendors.
- Communicate contract requirements and detail to management of UMMS Legacy contract repositories (HEMM, Meditech, Aperek, Cobblestone).
- Conduct periodic audits reporting to Sr. Contract Analyst on data integrity, analyze multiple data sources, identify issues and report to Management.
- Conduct ad hoc data mining for Corporate Supply Chain Management and/or other customers.
- Perform other duties as assigned.
What You Need to Be Successful:
Education and Experience
- Bachelor’s Degree in Business Administration, Finance, Accounting or related field.
- Three years experience providing financial analysis, benchmarking and decision support systems. Experience in purchasing or supply chain management preferred.
- Experience and knowledge of current financial and non-financial measures utilized in the healthcare industry preferred.
Knowledge, Skills and Abilities
- Must have working knowledge of the operational component of financial measures and financial performance and analysis in a complex organization.
- Knowledge of Decision Support, Statistical Analysis, Business Software Applications (Excel, Access, etc.)
- Proficient in MS Excel, Access, Power Point and Tableau.
- Knowledge of medical products, benchmarking and Infor system Contract Management Module.
- Knowledge of Financial Reporting, ability to disseminate data to customers.
- Must have ability to commit to Continuous Improvement philosophy; support a customer service environment and demonstrate team oriented focus.
- Must have excellent Problem Solving and Analytical Thinking skills.
- Must demonstrate flexibility.
We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
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