Job Location: Austin, TX
Job Posting Title:
Program Administrator, Biomedical Data Science Hub, Dell Medical School
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Hiring Department:
Department of Population Health
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
The location of this position is flexible, involving work on-campus, remotely, or a combination of both. An agreed-upon schedule for this position, will be determined with the position’s supervisor as applicable. Remote work will require reliable internet access and a suitable workspace free from distractions and risk of disclosure of any confidential data. Position location may be subject to change at any time based on campus initiatives. Ample notice of any changes will be provided.
Purpose
Provide program management support to the Biomedical Data Science Hub including managing the budget and finances related to participation in sponsored projects by BDS Hub faculty and staff, program administration, communication with collaborators, and other activities related to project implementation.
Responsibilities
Assist with developing and monitoring Biomedical Data Science Hub business policies, processes, and procedures in accordance with University requirements. Maintain broad organizational perspective to effectively carry out relationships of the Biomedical Data Science Hub and its internal and external partners/collaborators, including communications, high level program support and facilitating various special projects.
In collaboration with the Director, help define project scopes, determine available resources, develop project plans, budgets and timelines. Monitor program and professional development expenditures to ensure spending is within budget and properly allocated. Analyze budget variances to aid in programmatic and business decisions. Communicate with payroll (Finance and HR Departments) and sponsored projects (Research Operations Office) about salaries/transfers on various accounts. Manage logistical follow up and next steps and monitor progress.
Perform high level organizational duties such as managing the Biomedical Data Science Hub using tasks lists, including creating, designing and implementing processes and procedures utilizing current technology. Maintain accurate and professional correspondence logs, files, information databases, and other tracking systems as necessary. Help test, run, and maintain project management tools.
Coordinate, process, oversee, advertise, and track human resources activities including, but not limited to faculty, staff, and student internship job postings/ads, recruitment, interviewing, hiring, onboarding, and professional development. Orchestrate and facilitate onsite faculty recruitment visits. Organize and document internal onboarding of new employees to the Biomedical Data Science Hub’s organizational structure, culture and business processes.
Assist in promoting, organizing, and scheduling events related to training activities and educational offerings of the Biomedical Data Science Hub. Serve as liaison to faculty and students. Manage projects as assigned on behalf of the Director in collaboration with Hub partners.
Other related duties as assigned.
Required Qualifications
Bachelor’s degree and at least five years of experience with advanced administrative functions, particularly calendar management and other support directly for senior executives. Effective communicator with excellent oral, written, and interpersonal communication skills. Demonstrated problem-solving and critical thinking skills. A self-starter ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Outstanding organizational and time-management skills. Highly detail-oriented. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal or urgent situations. High level of proficiency with Microsoft Office programs: Excel, PowerPoint, Word, Outlook, etc. Relevant education and experience may be substituted as appropriate, specifically a high school diploma without a Bachelor’s degree requires 9 years of relevant experience; a Master’s degree in addition to a Bachelor’s Degree requires only three years of relevant experience; and a Doctorate requires only 1 year of relevant experience. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: https://dellmed.utexas.edu/culture. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master’s Degree. Management of sponsored projects. Experience at UT Austin, including working with administrative data base systems such as RMS, Workday, etc. Project management and meeting facilitation. Start-up experience in any sector. Experience in health care delivery or related setting. Experience in academia.
Salary Range
$65,000+ depending on qualifications
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.
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