Job Location: Houston, TX
Job Detail:
Job Summary
The Analyst II – Proposal serves a critical role in the business development process by spearheading the proposal and contracting processes for the Company’s fleet of offshore drilling rigs. The Proposal Analyst acts as a liaison between multiple internal stakeholders including Marketing, Operations, Finance, and Legal to ensure that responses to customer’s enquiries are prepared and submitted accurately and timely. while adhering to all formatting requirements per Company policies. The Analyst II – Proposal position includes as necessary external contacts with services companies, equipment vendors and customers in coordination with the Marketing function.
Principal Duties and Responsibilities
- Initiates tracking of all enquiries received from customers, including but not limited to invitation to tender, request for quote, request for proposal, direct negotiation, expression of interest, request for information, prequalification, market surveys and any other similar type of customer’s enquiry related to the contracting of Valaris fleet of drilling units.
- Ensures acknowledgment of receipt and intent to bid / no-bid is delivered in a timely manner.
- Analyzes all enquiries and prepares distribution of deliverables/tasks List to Subject Matter Experts (SME’s) of the company in coordination with the Sales and Marketing person assigned to the enquiry.
- Gathers input from SME’s to prepare Valaris’ response to the customer’s enquiries.
- Consolidates list of contractual exceptions in the format required by customer using the input from the legal department and other functions of Valaris.
- Collects technical data and ensures gap analysis is performed for the selected drilling rig for the enquiry. Request pricing from SME’s when necessary to complete gap analysis.
- Manages and ensures compliance of Valaris’ proposal with the requirements of the customer enquiry.
- Assembles final and complete proposals and ensure accuracy and delivery to customers by the bid due date in coordination with the Marketing function.
- Assists Marketing team members with all pre and post submission clarifications of proposals.
- Assists negotiating teams in discussions with customer representatives.
- Informs appropriate departments and personnel regarding potential contract compliance issues.
- Ensures proper filing and recording of all enquiries and proposals as per policy PR-CO-BD-900.
- Ensures qualification and registration of Valaris in various customer’s supply chain systems and processes (such as Ariba or equivalent).
- Transforms proposals into contractual documents that adhere to Valaris policies and legal requirements.
- Manages the contract editing and execution process, ensuring necessary stakeholders are kept informed of any changes and provide necessary approvals.
- Other responsibilities as assigned.
Qualifications
- Associate or Bachelor’s degree preferred.
- Minimum 2 years of experience in contracts / proposal
Skills & Experience
- Ability to gather and analyze/synthesize large sets of documents and data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process.
- Ability to adapt to frequent work-load variations (up and down) which is inherent to the sales and marketing efforts.
- Excellent organization skills and discipline in filing documents
- Ability to work in groups and share workload as needed
- Demonstrated ability to work with employees on all levels including management.
- Demonstrated effective leadership and influencing skills and practices.
- Proficiency in Microsoft Office 365
- Working knowledge of Company Management System, document control systems and databases.
- Intermediate knowledge of oil and gas industry contract auditing processes and procedures.
- Excellent written and verbal communications skills
- Ability to influence and coordinate the efforts of others with no direct authority to manage other’s work priorities.
- Knowledge of oil and gas industry
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