Job Location: California, MD
Junior Business Operations Analyst Business Operations
- California, Maryland
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Department Business Operations
Employment Type Full-Time
Minimum Experience Entry-level
Location: California, MD
US Citizenship Required for this Position: Yes
Clearance Type: None
Work Schedule: Full Time, Exempt
Reports to: Business Operations Manager
Positions Supervised: None
Travel: Occasional
Description
ABSI Aerospace & Defense is an innovative small business headquartered in the St Mary’s County Innovation District located in Southern Maryland, a short distance from Naval Air Systems Command. At its core, ABSI is a technical solutions company committed to rapidly delivering emerging technologies that create asymmetric advantages for our customers. This is only made possible by employing and retaining world-class subject matter experts and personnel equally committed to our mission. To support our workforce, ABSI offers highly competitive salaries, flexible work schedules, excellent benefits, instant 401K vesting and a full cafeteria plan that employees can tailor to their individual needs.
The Business Operations Analyst will work collaboratively alongside executive management on operationally critical areas such as Accounting, Marketing, Human Resources, Proposal/Contract Management, and other related areas. The Business Operations Analyst will serve as a liaison for other company employees as an expert in company policies and procedures. This is a career-building opportunity that will provide exposure to various areas of the business, with opportunity for growth commensurate with aptitude and company need.
Essential Functions
The Business Operations Analyst will be responsible for:
Human Resources
- Assisting with recruiting including screening resumes/applications, scheduling and conducting interviews, updating job descriptions, and identifying areas to broaden recruitment efforts
- Providing recommendations for maintaining company compliance with employment laws
- Providing interpretation, explanation, and clarification of ABSI’s policies and procedures and key federal and state regulations, labor and employment law compliance
- Onboarding new employees to include providing new hire training, building new hire packets, initiating background checks, and conducting employment verification
- Assisting with the administration of affirmative action programs
- Maintaining employee files and records in electronic and paper forms
Marketing
- Coordinating market messaging, messaging delivery, communications to include press releases and social media content on both internal and external facing platforms
Business Operations
- Updating company databases such as expense tracking, budgets, business development opportunities, etc.
- Performing market and compensation research and providing detailed reports to leadership
- Monitoring progress of multiple DoD and commercial contracts, tracking expenses and schedules, and updating the appropriate databases
- Utilizing templated contract and legal documents to develop purchase orders, contracts, subcontracts, non-disclosure agreements, teaming agreements, representations and certifications, as well as terms and conditions
- Managing official travel coordination, screening, preparing, and coordinating travel plans and travel financial reporting
- Assisting with filing state required business documentation, as needed
Office Management
- Assisting with office administrative tasks such as answering and transferring phone calls as well as ordering and organizing office supplies
- Maintaining the security of the office space, ensuring guests are signed in and issued a visitor security badge
- Performing other duties as assigned
REQUIRED QUALIFICATIONS:
- Associates degree in Business, Human Resources, Economics, Management or related field; an additional 4 years of relevant work experience may substitute for an Associate’s degree
- 2 years of prior relevant work experience
- Ability to provide customer service to the team and manage multiple projects simultaneously
- Strong organization, oral, and written communication skills
- Highly motivated and detail oriented
- Proficiency with computer applications and data entry (e.g., MS Excel)
- Capacity to learn and adapt rapidly to change
- Ability to interpret verbal and written instructions and perform duties with supervision
DESIRED QUALIFICATIONS:
- Bachelor’s Degree in Business, Human Resources, Economics, Management, or related field
- Experience in identifying problems, gathering data, and recognizing solutions
- 1 year of experience in a professional office setting preferred
- Understanding of employment law
- Familiarity with HRIS systems and reporting tools
- Proficiency with Microsoft Office and web-based collaborative resources such as SharePoint and Microsoft Teams
ABSI Aerospace & Defense is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: ABSI is committed to the principle of equal employment opportunity for all employees and applicants and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ABSI are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other status protected by the laws or regulations in the locations where we operate. ABSI will not tolerate discrimination or harassment based on any of these characteristics.
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