UCLA | Business Services Analyst | Los Angeles, CA | United States | BigDataKB.com | 11/12/2022

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Job Location: Los Angeles, CA

UCLA Strategic Communications (StratComm) brings UCLA’s mission and values to life by inspiring positive action as UCLA’s lead storytellers reflecting the multifaceted diversity of our university and surrounding communities. Demonstrating and reinforcing the university’s commitment to equity, diversity and inclusion (EDI) in all creative work is central to StratComm success. We believe a workplace culture that values EDI practices is essential to building strong teams, which translates to robust ideas, strategies and creative content that resonate with UCLA’s diverse audiences.

The Business Services Analyst provides direct administrative and operational support to the CAO/CFO and provides functional support for all areas of the Business Services Office and Strategic Communications; including Administration, Finance and Human Resources. Duties include, but are not limited to: coordinating the day-to-day operational support of the office; manage logistics and schedule meetings and events, coordinate travel arrangements and reimbursement; owns purchasing and stocking of office supplies and equipment; maintains files and databases; coordinates recruitment, onboarding and separation processes; processing of all HR personnel and payroll actions; helps staff resolve all IT related inquiries; manages the CAO/CFO’s daily workflow, complex calendar; analyzes information and data for a variety of reports and proposals; composes, edits, and routes correspondence and meeting summaries.

Percentage of Time:
100

Shift Start:
8:00 am

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Shift End:
5:00 pm

Qualifications for Position

25

Records

Qualifications

Required/Preferred

1. Demonstrated previous experience providing high level administrative support and customer service.

Required

2. Demonstrated skill in developing, modifying, and adapting administrative procedures and systems to ensure effective and efficient operations. Skill in organizing material and information in a systematic way to achieve maximum efficiency.

Required

3. Attention to detail, demonstrated capacity for carrying out tasks in an accurate manner, and ability to check own work for accuracy.

Required

4. Ability to work independently with minimal supervision, using initiative and resourcefulness in performing and executing job duties with frequent interruptions, distractions, and changing priorities and deadlines. Ability to work as a team using the same principles.

Required

5. Demonstrated ability to plan and coordinate meetings in a professional manner. Ability to work effectively with outside vendors and venues to make event arrangements and ensure accurate confirmation of all details.

Required

6. Discretionary judgment in handling confidential matters and sensitive information and ability to establish and maintain confidential personnel and administrative files.

Required

7. Demonstrated ability to interact diplomatically with customers to maintain cooperative working relationships with other staff members, external vendors and university stakeholders.

Required

8. Ability to make oral, group, and one-on-one presentation for the purposes of providing information, explaining policies and procedures, and answer questions.

Required

9. Excellent verbal communications skills to interact effectively, diplomatically and professionally with senior administrators, faculty, staff and external audiences.

Required

10. Demonstrated superior interpersonal skills to establish and maintain cooperative working relationships with colleagues and campus staff, including HR and finance staff.

Required

11. Superior writing skills and knowledge of correct grammar and spelling to compose, edit and prepare a variety of business correspondence.

Required

12. Familiarity with human resources policy, procedures and practices, recruitment, interviewing, reference checking, federal and state laws related to EEO/AA, FLSA, FMLA, ADA and California employment law.

Required

13. Demonstrated knowledge of basic accounting principles, including skill in performing accounting tasks such as debiting, crediting, and reconciling expenditures.

Required

14. Excellent mathematical skills, including adding, subtracting, multiplying, dividing and computing rates and percentages.

Required

15. Working knowledge of data gathering techniques, and ability to analyze data and information to prepare concise, logical summaries and reports. Ability to use formulas in Excel.

Required

16. Extensive knowledge through hands-on use of PC hardware and software programs required. Familiarity with Mac preferred. Computer proficiency in order to (1) operate personal computer, participate in computer network, and use a number of software programs, such as Word, Excel, and Outlook; and (2) use and create complex databases, tables and reports.

Required

17. Demonstrated skill in supervising student assistants; including, training, organizing workflow to accomplish objectives and delegating responsibilities.

Required

18. Ability to lift and carry up to 25 lbs. Ability to kneel, climb stairs and ladders, push, balance, stoop, crouch, and reach.

Required

19. Ability to get to work reliably and on time and to be present in the workplace during normal working hours.

Required

20. Ability to work evenings and weekends as needed.

Required

21. Bachelor’s degree from a four-year college or university or equivalent combination of education and experience.

Preferred

22. Working knowledge of University policies and procedures related to accounting, purchasing, travel, human resources, recruitment, financial and resource management.

Preferred

23. Experience with UCPath (Peoplesoft HRMS) and COGNOS.

Preferred

24. Demonstrated ability to complete various University processes such as Travel Reimbursements, Travel Express, BruinBuy Orders, Recharge Requests, Facility Service Requests, etc.

Preferred

25. Working knowledge of generally accepted accounting (especially SAS 112) and their application to purchasing.

Preferred

Additional Posting Information

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
12-15-2022

External Posting Date:




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